News
Annual Meeting Notice
The Westlake-Richmond Homeowners Association will hold its Annual Meeting at 7:00 pm on Wednesday, November 6, 2024, it will be virtual using Zoom, please see Zoom information on our events page.
The purposes of the meeting are to vote on the new member of the Board, review the accomplishments of the past year and discuss plans for 2025.A proxy has been mailed along with a letter. You can download this letter and proxy ballot by clicking on these links:
Please complete the proxy in order to establish a quorum and the attached ballot to vote for one (1) new Board member. All proxies must be received by 2:00 pm on Wednesday, November 6, 2024. We need a minimum of 30 ballots/proxies to establish a quorum. EVERYONE MUST FILL OUT A BALLOT AND SEND IT BACK TO BEKKI SINCE THIS IS A VIRTUAL MEETING. We do not vote at the meeting. By filling out this ballot you have done your part if you can not attend the meeting. Obviously we encourage everyone to attend but your vote will count if you submit the ballot.
Tyler Bartlett is running for the open position on the Board. Tyler has been involved in the Westlake Community for the past few years, serving and heading the ARC Committee in the past. He is looking forward to helping support the Community by joining the Board.
Only one proxy can be voted per home. The decision of the Secretary as to the validity of a proxy is final. An executed copy of the Power of Attorney must accompany proxies signed by a person who has a Power of Attorney for a homeowner. Proxies executed by an officer of a corporation must be accompanied by a resolution of the corporation giving authority to that officer to cast the vote of the corporation. Proxies must be signed by all legal owners of the unit to be valid.
The agenda will be as follows;
I. Welcome and Call to Order
II. Quorum Certification
III. Proof of Notice of Meeting
IV. Approval of 2023 Minutes
V. Reports
1. President’s Report
2. Treasurer/Financial Report
3. Committee Reports
VI. Constructive Comments from the Membership
VII. Announcement of new Board members
VIII. Adjournment
Immediately after the Annual Meeting, the 4th quarter Board meeting will take place.
Please plan to attend this virtual meeting of your Association and participate in the decisions affecting your community. We look forward to seeing you at the Annual Meeting. Please do not hesitate to contact our Community Manager, Bekki Rice, via email at bekki@acswest.org or call 804-282-7451 if you have any questions or comments
Westlake Heights Halloween Spectacular - October 31 - 5 pm Costume Contest for Children & Pets in Common Area. House Decorating contest will be judged night of for Most Creative and Scariest! Click here for Flyer.
2025 Committee Sign Up
The Westlake Heights HOA committees are established by the Board and all service is on a volunteer basis. This is a great way to get involved in the community and have input on your community. Committee members and chairs are appointed EACH YEAR for one-year terms following the sign up period in the fall. Now is the time to sign up and get involved. Every person who wants to serve on a committee, even if they served last year must fill out this form by December 10th. We have attached the Committee Charters so you can learn more about what each committee is responsible for.
Our committees truly make our community such a great place to live and it is a great opportunity to meet more of your neighbors and have input on an area you have interest in. If you have questions you can reach out to current committee members who are listed on our website and see the Committee Charters so you can learn more about what each committee is responsible for. You can view these on our Committee Page on this website.
2024 COMMITTEE SIGN UP FORM:
Westlake Heights has a book club meeting approximately once a month at members’ homes. For more information, please search “book club” on the community Facebook page for details on how to join.
The new Architecture Design Guidelines were approved at the July HOA Board meeting, and copies should have been mailed to you. They can also be found at: Architectural Design Guidelines